Privacy Policy

1. Who We Are

Sheikron Solutions (CIN: U62011MH2025PTC445875) is a private limited company incorporated under the Companies Act, 2013, registered in Maharashtra, India. We operate as a legal technology facilitation platform and assist individuals and businesses with government registration and compliance filings.

Registered Address: Ward No. 5, Near Urdu School, Aheri – 442705, Maharashtra, India

Contact: +91 9689703914 | sheikronsolutions@gmail.com

2. Information We Collect

We collect the following categories of personal information from you when you interact with our website or avail our services:

2.1 Information You Provide Directly

• Identity Information: Full name, date of birth, nationality, gender
• Contact Information: Email address, mobile number, residential/business address
• Government-Issued Identifiers: PAN number, Aadhaar number, DIN, passport number (collected only where legally required for registration services)
• Financial Information: Bank account details (where required for service completion)
• Business Information: Company name, business activity, proposed registered office address
• Documents: Scanned copies of identity proofs, address proofs, photographs, and other documents required by Government portals

2.2 Information Collected Automatically

• IP address, browser type, and operating system
• Pages visited, time spent, and referral URLs
• Device identifiers and cookie data

2.3 Information from Third Parties

• Publicly available information from Government portals (MCA, GST, Trademark Registry) where relevant to your service request

3. How We Use Your Information

We use your personal data for the following lawful purposes:

• Service Delivery: To provide, process, and complete the business registration or compliance service you have requested
• Identity Verification: To verify your identity as required under applicable law
• Government Filings: To submit requisite forms and documents to MCA, GSTN, Trademark Registry, MSME, and other Government portals on your behalf
• Communication: To respond to enquiries, send service updates, invoices, and status notifications via phone, WhatsApp, SMS, or email
• Legal Compliance: To comply with applicable laws, regulations, judicial orders, and Government directives
• Improvement of Services: To analyse usage patterns and improve our website and service quality
• Marketing: To send promotional communications about new services — only with your consent, which you may withdraw at any time

4. Disclosure of Information

We do not sell, rent, or trade your personal information. We may share your data in the following limited circumstances:

• Government Authorities: Mandatory disclosure to MCA, GSTN, Income Tax Department, Trademark Registry, MSME Portal, and similar regulatory bodies as required for your service fulfilment
• Service Partners: Trusted third-party professionals (chartered accountants, company secretaries) who assist in the facilitation of your registration, bound by confidentiality obligations
• Payment Processors: Secure payment gateways complying with PCI-DSS standards for processing fees
• Legal Requirements: To comply with a court order, law enforcement request, or any binding legal obligation under Indian law
• Business Transfer: In the event of a merger, acquisition, or business sale, your data may be transferred to the successor entity, with prior notice to you

5. Sensitive Personal Data or Information (SPDI)

In accordance with the IT (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011 ("SPDI Rules"), certain data collected by us — including financial information, PAN, Aadhaar, and biometric data — qualifies as Sensitive Personal Data or Information.

• We collect SPDI only with your explicit consent
• We collect only the minimum SPDI necessary for the specific service
• SPDI is not retained for longer than required
• You may withdraw consent at any time; however, this may result in inability to provide the requested service

Aadhaar-related data is handled in strict compliance with the Aadhaar (Targeted Delivery of Financial and Other Subsidies, Benefits and Services) Act, 2016 and applicable UIDAI guidelines. We do not store Aadhaar numbers in plaintext.

6. Data Retention

We retain your personal data for as long as is necessary to fulfil the purpose for which it was collected, or as required by applicable law, including:

• Active client records: Retained for the duration of service delivery plus 7 years (as required under the Companies Act, 2013 and Income Tax Act, 1961)
• Communication records: Retained for 3 years from the date of last communication
• Marketing preferences and opt-out records: Retained indefinitely to honour your opt-out

Upon expiry of the retention period, or upon receipt of a valid deletion request, we will securely delete or anonymise your personal data.

7. Security Practices

Sheikron Solutions implements reasonable security practices and procedures as prescribed under Rule 8 of the SPDI Rules, 2011, and the Digital Personal Data Protection Act, 2023, including:

• SSL/TLS encryption for data in transit
• Access controls limiting data access to authorised personnel only
• Regular security assessments of our digital infrastructure
• Physical security controls for document storage
• Employee confidentiality agreements and training

8. Your Rights

Under the Digital Personal Data Protection Act, 2023 and applicable Indian law, you have the following rights regarding your personal data:

• Right to Access: Request a summary of personal data held by us about you
• Right to Correction: Request correction of inaccurate or incomplete personal data
• Right to Erasure: Request deletion of your personal data, subject to legal retention obligations
• Right to Withdraw Consent: Withdraw consent for processing at any time; withdrawal does not affect lawfulness of prior processing
• Right to Grievance Redressal: Lodge a complaint with our Grievance Officer (see Section 12)
• Right to Nominate: Nominate an individual to exercise your rights in the event of death or incapacity

To exercise any of the above rights, please contact our Grievance Officer using the details provided in Section 12. We will respond within 30 days of receipt of your request.

9. Cookies & Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience. Types of cookies we use:

• Essential Cookies: Necessary for the website to function correctly
• Analytics Cookies: Help us understand how visitors use our site (e.g., Google Analytics)
• Marketing Cookies: Used to deliver relevant advertisements and track campaign effectiveness

You may configure your browser to refuse cookies or to alert you when cookies are being sent. Disabling cookies may affect the functionality of certain parts of the website.

10. Third-Party Links

Our website may contain links to third-party websites, including Government portals (MCA21, GSTN, Trademark Registry, etc.), payment gateways, and social media platforms. This Privacy Policy applies only to Sheikron Solutions' website and services. We are not responsible for the privacy practices of any third-party websites and encourage you to review their privacy policies before providing any personal information.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in applicable law, our practices, or our services. The "Last Updated" date at the top of this page indicates when the Policy was last revised. We encourage you to review this Policy periodically. Continued use of our services after any changes constitutes acceptance of the updated Policy.

For material changes that significantly affect your rights or the manner in which we process your data, we will notify you by email or by prominently posting a notice on our website prior to the change taking effect.

12. Contact Us / Grievance Officer

In accordance with the Information Technology Act, 2000, and the Digital Personal Data Protection Act, 2023, we have appointed a Grievance Officer to address your concerns regarding this Privacy Policy or your personal data:

If you are not satisfied with the resolution provided by our Grievance Officer, you may approach the Data Protection Board of India, once constituted under the Digital Personal Data Protection Act, 2023.